Key Mandatory Fields in e-Invoices Prescribed in KSA

Updated on :  

08 min read.

In the new regulations rolled out for e-invoicing in the Kingdom of Saudi Arabia (KSA), the Zakat, Tax and Customs Authority (ZATCA) has issued guidelines to generate and issue electronic invoices. While many fields in the e-invoice require the transaction details to be filled, specific mandatory fields need an understanding to better comply with the rules and regulations.

e-Invoice mandatory fields prescribed by the ZATCA.

Universally Unique Identifier (UUID) 

UUID is mandatory for e-invoices and simplified e-invoices, indicating an internationally unique number that identifies an invoice and tracks it throughout its lifecycle. 

A UUID appears like this – 061c95lv-d6bb942-e-aa6-24cb09ec1d001

The taxpayer’s compliant solution automatically generates UUID that should be seen on an electronic invoice XML. However, it cannot be located on a printed invoice.

ZATCA guidelines suggest that if any systematic error occurs after generating an e-invoice that is not in a compliant format, the e-invoice generated again or associated note must have the same UUID.

Cryptographic Stamp

Cryptographic Stamp is submerged inside the QR code and is automatically generated from the complaint solutions. e-Invoicing Integration Portal generates Cryptographic Stamp that is a mandatory field of an e-invoice required by ZATCA. 

On the other hand, the simplified e-invoices must include a Cryptographic Stamp automatically generated through the taxpayer’s invoice solution. Hence, the taxpayer must make sure their solutions are compliant and registered as required by ZATCA. 

Cryptographic Stamp Identifier

Cryptographic Stamp Identifier is linked to the Cryptographic Stamp that helps connect the stamp with the registered invoice solution. It is issued and managed by the e-Invoicing Integration Portal.

You can request and manage such identifiers from the portal using your login credentials if you are subject to the e-invoicing regulations. 

Previous Invoice Hash

ZATCA required the previous invoice hash to be present in the subsequent electronic invoice or note document. Hence, all the compliant vendors will have to ensure that their solutions can generate the previous invoice hash in the next invoice.

An invoice hash is like a digital invoice fingerprint generated automatically within the invoice solution. 

Previous Invoice Hash looks like this – NWZlY2ViNjZmZmM4NmYzOGQ5NTI3ODZjNmQ2OTZjNzljMmRiYzIzOWRkNGU5MWI0NjcyOWQ3M2EyN2ZiNTdlOQ==

QR Code

The QR (Quick Response) code embeds basic details of the invoice and is automatically generated from the invoice solutions on the printed and the electronic invoice. 

It typically includes the seller’s name, VAT registration number, date and time, invoice and VAT amount, and Cryptographic Stamp, among other specific details. These details are embedded in the QR Code in the safest manner that cannot be tampered with. It is key to verify the invoice to ensure whether the invoice is a ZATCA requirements complaint. 

Invoice Counter

It is a number that gets generated automatically from the invoice solutions. The number increases as new invoices are issued. The invoice counter can be the same for different invoice solutions owned by the same taxpayer. 

It is in a numeric form that may look like this – 23881.

The fields mentioned above are specific fields that relate to different phases – integration or generation. These key mandatory fields are particular requirements by ZATCA apart from the other compulsory general fields of the e-invoice KSA. 

When is it mandatory to add these key fields?

Key FieldsPhase
UUIDIntegration Phase
Cryptographic StampIntegration Phase
Cryptographic Stamp IdentifierIntegration Phase
Previous Invoice HashIntegration Phase
QR CodeGeneration Phase – Simplified E-Invoices & Associated NotesIntegration Phase – Rest All Invoices
Invoice CounterIntegration Phase

Note: Phase 1 is called the Generation Phase, whereas Phase 2 is called the Integration Phase.

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